Before the Event
Pre-Booking:
- Verify that you will have access to power and adequate space.
- Power Needs: We require a 3 prong, 10 amp power drop per each photo booth installation. For outdoor installation, Orange can provide gas-powered generator power as needed.
- Space Needs: Most of our booth experiences require at least a 12ft x12 ft space with a ceiling height of 12ft. Some of our more specialized booths, such as our Light-writing and BlackLight booths may require a larger footprint, closer to a 15ft x 15ft space. If you have prints included in your package, we also request a 6ft table for the printer. Orange can provide this table if needed.
- Verify any additional venue restrictions and requirements, such as insurance and load in limitations. Orange has extensive experience with working within most venue requirements and can work with your team for easy compatibility. Also some specialty booths, such as our Slo Mo Video experiences include projectile props, so verifying any clean up requirements or flexibility with your booth options helps with a more streamlined experience.
- When planning where the photo booth experience may be set in the venue, we strongly recommend placing the photo booth in highly visible traffic area, while allowing for easy flow around the booth. The placement of the booth has a huge impact on your guests interacting with it. Putting it near a bar and other areas where people congregate is good.
- Provide any additional space concerns to your representative, such as any lighting installations or guest traffic flow plans, as they may recommend solutions that may require additional set up.
Post-Booking:
Once you have confirmed your package with Orange, you will receive a personal project page. Using this project page:
- Sign your invoice at least 2 weeks prior to the start of the shoot. Or if it’s a last minute booking where the event is happening within 2 weeks, you must sign from 48 hours. Last minute staffing surcharge of $100/staff may apply if you don’t sign for the project.
- Fill out your booth questionnaire at least 10 days before the date of your event. The more info provided to us, the smoother your booth experience will be.
- Make your selections on customization options such as backdrop selection and etc to insure availability. Review backdrop/props/layout selections options here and provide your answers in our survey.
- All these items must be provided within 10 days of the event
- Additional surcharges will be applied for any changes 48 hours prior to the event.
- Refer back often to this page to receive your staff’s details and contact info as well as to verify set up, run time and break down timelines for your day.
Photo Booth Units
Standard Branding and Greenscreen Specifications
Since the logo will be printed on the photos as well as be placed on the digital files, we ask that the file size be at least 1000 pixels on the longest edge. The format of the logo/graphic should be JPG or transparent PNG. The default layout includes your logo and our branding along with a quick line for event details. If you’re interested in having your branding be more visible, such as a wrap around the photo booth unit or incorporated into a microsite, click on here to see examples and specs.
If you’re providing your own image for the green screen, make sure the dimension of the the longest side is at least 2400 pixels with an aspect ratio of 3:2.
Day of
The Lead Technician for the event has been provided with all of the event details via the Producer and the questionnaire. They are also given the information of the provided onsite contact. They will make contact with the onsite contact once they have fully arrived at the venue and are ready to start setting up.
- Have the onsite contact be aware of the location where the booth will be set up and make sure to direct our team to the proper location that has been arranged. Keep in mind the power and space requirements that are needed.
- To ensure a great experience for your guests, we may recommend including an highboy or chill area near the booth to allow for guests to set down drinks and personal items prior to entering the booth area.
- If you will be having any deliverables onsite, such as prints, we recommend including an additional table near the booth for easy viewing and delivery to each guest.
- If you need a quicker turnaround time, please inform your producer BEFORE the job so we can easily accommodate. Our standard turnaround time on booth images is 10 days, but of course we do our best to beat this. We offer expedited turnaround options for 24 hours, 3 days and 5 day delivery.
After the Event
- Refer to your project page for the links to view the gallery and download all the assets. We will email you when those links are ready.
- This link can be made public for viewing by your event guests or kept private depending on your preferences. You can specify this pre-event within your questionnaire on your personal project page.
- Your gallery will expire 3 months from the date of your event. Should you need an extension, let your producer know.