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Associate field guide

Photo delivery of assets

How to prepare, name, and deliver event photography to Orange: shoot-only raw handoff, the basic editing workflow in Lightroom, export settings, and uploading to our Zenfolio gallery system.

Keynote at a technology summit

Your booking tells you which workflow applies. The project brief and producer direction take precedence over anything on this page.

Delivering headshots or social-media selects? Use the dedicated guides: Delivery of headshot assets and Delivering social media selects.

Required for every delivery

  • Keyword your images and set the copyright field.
  • Deliver 35–50 edited images per hour of coverage.
  • Rate your best 15–20% of edited images 4 stars.
  • Name files JobID_Initials_Sequence.jpg.
  • Upload to the correct year and quarter in Zenfolio, with the image count in the gallery name.
  • Keep every image you shot for at least 90 days.

01 · Shoot-only projects

No editing booked? Send the raw files to your producer

Convert to lossy DNG

Ideally, convert your raw files to lossy DNG before sending. The files are much smaller and upload faster.

Upload to Drive or Dropbox

Use a service such as Google Drive or Dropbox to share the raw files.

Send it to your producer

Share the link with your producer directly, and let them know when the upload is complete.

02 · Basic editing workflow

Import, tag, cull, and pick your best

For projects that include basic editing, work through these steps in Lightroom before you export.

Copyright field

Your Name | Orange Photography

1. Import into Lightroom

Import all of your files into Lightroom.

Keyword your images with the venue name, photographer name, event type, and any notable details (celebrity names, magazine names, sponsors, and so on). Set the Copyright field to “Your Name | Orange Photography.” You can enter it in Library mode or apply it on import.

Cull down to 35–50 edited images per hour of coverage. Apply basic corrections such as white balance and cropping to the culled images.

Rate the best images 4 stars. They should be about 15–20% of the edited images. Choose the ones you feel are your best or that represent the event well, and give them a quick edit to make them look great. These are your “Best of” images.

Export the images as JPGs using the settings and file-naming convention below, and save them to a folder you can easily find.
0–50
Edited images per hour of coverage
0 %
Rated 4-star best-of (15–20% of edited images)
0 px
Long edge on export
0 days
Minimum time to keep every image you shot

03 · Export settings and file naming

Export every edited image the same way

Setting Value
Format JPG
Quality 92%
Resolution 72 dpi
Resize Long edge, 4500 px
Output sharpening Screen

Rename every exported file using this convention. You’ll find the Job ID in your “You’ve been booked” email.

Filename

JobID_Initials_Sequence.jpg

Example: 4559_SC_0001.jpg

04 · Delivering your files

Upload to Zenfolio, labeled so we know it’s complete

Include the number of images in every gallery name so we can confirm the upload is complete.

Single-day event

Create one gallery named JobID_YourInitials_NumberOfImages. Example: 12021_JBH_300

Multi-day event

Create ONE group named JobID_YourInitials. Inside it, create a gallery for each day named Date_NumberOfFiles. Example: 07.23_200

Upload steps

  • Go to our Zenfolio upload area and log in with the associate credentials your producer provides.
  • Confirm you’re in the “Associate Upload Area”, shown on the left side of the screen.
  • Select the year and quarter of the job. Q1 = Jan–Mar, Q2 = Apr–Jun, Q3 = Jul–Sep, Q4 = Oct–Dec.
  • Create your gallery (single-day) or group with daily galleries (multi-day) using the naming above.
  • Upload your exported JPGs and check that the count in Zenfolio matches the number in the gallery name.
Associate Upload Area location in Zenfolio

05 · Delivery checklist

Before you call it done

  • Keywords added: venue, photographer, event type, and notable details.
  • Copyright reads “Your Name | Orange Photography.”
  • Culled to 35–50 images per hour, with white balance and cropping corrected.
  • Best 15–20% of edited images rated 4 stars and given a quick edit.
  • Exported as JPG, 92% quality, 72 dpi, 4500 px long edge, Screen sharpening.
  • Files renamed JobID_Initials_Sequence.jpg.
  • Uploaded to the correct year and quarter, with the image count in each gallery name.
  • All original images kept for at least 90 days.